CITY OF CARROLLTON
COUNCIL MEETING
CITY HALL
OCTOBER 12, 2009
7:00 P.M.
COUNCIL: KEVIN CRAIG
MIKE GORDON
NANCY JO GROBMYER
TAMMY McBURNEY
DEAN MILLER JR
ADAM RAKER
ATTORNEY FOR CITY: NICHOLAS MARSH
ASSISTANT CITY CLERK: SUSIE MCGEE
POLICE CHIEF: MICHAEL WILLHOITE
FIRE CHIEF: RANDY THARP
PUBLIC WORKS SUPER: RONNIE KNIGHT
BUILDING INSPECTOR: JOHN WELCH
UTILITIES MANAGER: BILL OSBORNE
CCCDC: JOAN MOORE
MAIN STREET DIRECTOR: SAM BURGESS
TEEN COUNCILMEMBER: ANGELA R. WOODS
PRESS: MADISON COURIER/SARA DENHART
NEWS DEMOCRAT/KRISTIN SHERRARD
ABSENT:
TEEN COUNCILMEMBER: WILLIAM C. YAGER
CALL TO ORDER
THE MEETING WAS CALLED TO ORDER AT THE HOUR OF 7:03 P.M. BY MAYOR LOUDEN. MAYOR LOUDEN OFFERED AN INVOCATION, FOLLOWED WITH THE PLEDGE OF ALLEGIANCE.
APPROVAL OF MINUTES: REGULAR MEETING: SEPTEMBER 28, 2009
THE MOTION WAS MADE BY COUNCILWOMAN McBURNEY AND SECONDED BY COUNCILMAN GORDON AND DULY CARRIED TO APPROVE THE MINUTES AS PRESENTED.
AYES 6 NAYS 0
BID OPENING/AWARD: OLD FIREHOUSE WALL STABILIZATION
MAYOR LOUDEN ADVISED COUNCIL THERE WAS ONLY ONE CONTRACTOR TO ATTEND THE MANDATORY PRE-BID MEETING.
MAYOR LOUDEN ANNOUNCED HE HAS RESCHEDULED THE PRE-BID MEETING FOR WEDNESDAY, OCTOBER 14, 2009 AT 11:00 A.M. AND CONTACTED ALL INTERESTED CONTRACTORS.
THE MAYOR ASKED FOR A SPECIAL MEETING TO OPEN BIDS ON FRIDAY, OCTOBER 16, 2009. IT WAS A CONSENSUS ALL THE COUNCIL COULD ATTEND AT 3:00 P.M.
2ND READING: ORDINANCE #09-26: POLICE DEPARTMENT PHARMACEUTICAL RECOVERY PLAN
THE SECOND READING OF ORDINANCE #09-26, POLICE DEPARTMENT PHARMACEUTICAL RECOVERY PLAN, WAS READ BY ATTORNEY NICHOLAS MARSH.
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILMAN MILLER AND DULY CARRIED TO ACCEPT THE SECOND READING OF ORDINANCE #09-26.
AYES 6 NAYS 0
1ST READING: ORDINANCE #09-27: AMENDING SECTION 91.32 OF THE CITY’S CODE OF ORDINANCE: STREET AND SIDEWALK SALES
THE MOTION WAS MADE BY COUNCILMAN MILLER AND SECONDED BY COUNCILMAN RAKER AND DULY CARRIED TO HAVE THE FIRST READING OF ORDINANCE #09-27.
AYES 6 NAYS 0
THE FIRST READING OF ORDINANCE #09-27, AMENDING STREETS AND SIDEWALK SALES, WAS READ BY ATTORNEY NICHOLAS MARSH.
SECOND READING ON OCTOBER 26, 2009
DISCUSSION: RECOMMENDATION TO PLANNING AND ZONING BOARD FOR CHANGES TO HOME OCCUPATION REGULATIONS
COUNCILMAN RAKER ASKED IF THE “NO ACCESSORY BUILDINGS” ALREADY TOOK CARE OF THE ISSUE OF A BUSINESS ONLY BEING ALLOWED IN A PRIMARY RESIDENCE?
COUNCILMAN MILLER SAID HE DOESN’T SEE WHY BUSINESSES COULDN’T BE RUN IN ACCESSORY BUILDINGS IF DONE IN A TASTEFUL MANNER.
BUILDING INSPECTOR, JOHN WELCH, SAID HE HAD LOOKED AT SEVERAL ORDINANCES WHICH DEAL WITH THIS SAME ISSUE. THE MAIN OBJECTIVE SEEMS TO BE WHEN A HOME HAS A BUSINESS. THEIR NEIGHBORS DON’T SEE ANY CHANGE IN THE PROPERTY. MOST ORDINANCES WON’T EVEN ALLOW ANY SIGNAGE.
COUNCILMAN GORDON SAID THIS ORDINANCE WAS DONE ORIGINALLY TO ENCOURAGE THE START OF BUSINESSES DOWNTOWN.
COUNCILMAN MILLER ASKED IF A JOINT MEETING COULD BE SETUP WITH THE PLANNING AND ZONING COMMISSION TO DISCUSS THIS ISSUE. HE SAID THE MERCHANTS COULD EVEN BE INCLUDED TO BE ABLE TO VOICE THEIR OPINIONS.
MAYOR LOUDEN SAID THERE HAS TO BE A PUBLIC HEARING BEFORE THE COMMISSION COULD BRING THEIR RECOMMENDATIONS BEFORE COUNCIL WHERE THE MERCHANTS, IF INTERESTED, COULD VOICE THEIR OPINIONS.
COUNCILMAN CRAIG SAID IF THE ORIDNANCE IS CHANGED TO LET BUSINESS BE CONDUCTED IN THE RESIDENTIAL AREAS THE CITY WOULD LOSE THE DOWNTOWN BUSINESSES.
AFTER FURTHER DISCUSSION, THE DECISION WAS MADE TO TALK MORE ON THIS ISSUE AT THE OCTOBER 26TH MEETING.
DISCUSSION: HEALTH INSURANCE POTENTIAL CHANGES
MAYOR LOUDEN ASKED UTILITIES MANAGER, BILL OSBORNE, TO DISCUSS SOME POSSIBLE CHANGES IN THE WAY THE HEALTH INSURANCE IS BEING HANDLED.
MS. OSBORNE HANDED OUT A COUST ANALYSIS ON THE UTILITIES HEALTH INSURANCE STARTING WITH FY 2001. HE POINTED OUT THE HRA WITH BENOVATION SEEMS TO BE HELPING TO KEEP THE COST DOWN. MR. OSBORNE NOTED THE SAVINGS DEPEND ON THE BENOVATION PAYOUT, WHICH WAS MORE THIS PAST YEAR.
MR. OSBORNE SAID ONE PROPOSED CHANGE WOULD BE TO OFFER THE EMPLOYEES A FLEXIBLE SPENDING ACCOUNT ON A VOLUNTARY BASIS. THIS ACCOUNT WOULD GIVE THE EMPLOYEES A CHANCE TO CONTRIBUTE PRE-TAX MONEY OUT OF EACH CHECK TO OFF SET THE OUT OF POCKET COST NOT COVER BY THE INSURANCE. ANY MONEY IN THE ACCOUNT WOULD BE LOST IF NOT USED WITHIN THE CALENDAR YEAR.
ANOTHER PROPISED CHANGE WOULD BE TO CHARGE THE EMPLOYEE FOR DEPENDENT COVERAGE. THE MAYOR HAS BEEN LOOKING AT $10.00 FOR A SPOUSE AND $5.00 FOR CHILDREN PER WEEK, BUT NO CHARGE FOR THE EMPLOYEE.
MAYOR LOUDEN SAID HE AND BILL ARE WORKING ON GETTING THE HEALTH INSURANCE ON A CALENDAR YEAR. NONE OF THE PROPOSED CHANGES WOULD TAKE EFFECT UNTIL JANUARY 1ST.
COUNCILMAN CRAIGE ASKED FOR A COST SAVINGS REPORT BEFORE ANY DECISION IS MADE.
COUNCILMAN MILLER AND COUNCILMAN RAKER CONCURRED.
THE MAYOR SAID THE COUNCIL WOULD NEED TO MAKE A DECISION SOON BECAUSE ANY CHANGES WOULD TAKE EFFECT IN JANUARY.
DEPARTMENT REPORTS
TEEN COUNCIL
TEEN COUNCIL REPRESENTATIVE, ANGELA WOODS, GAVE A REPORT ON THE FOLLOWING EVENTS:
* FALL BREAK FOR STUDENTS WAS OCTOBER 5TH – OCTOBER 9TH.
* THE USUAL FALL SPORTS ARE IN FULL SWING.
* THE 9 WEEK PERIOD ENDS THIS WEEK
PUBLIC WORKS
RONNIE KNIGHT, PUBLIC WORKS SUPERVISOR, ADVISED COUNCIL HIS DEPARTMENT WAS MAKING PROGRESS ON THE NEW 4TH STREET PARKING LOT.
MR. KNIGHT, WHO ALSO OWNS “DOWN ON MAIN RESTAURANT”, ASKED COUNCIL FOR PERMISSION TO CLOSE MAIN STREET FROM FIFTH STREET TO THE ALLEY ON SATURDAY, OCTOBER 31, 2009, FROM 7:00 P.M. TO 12:00 A.M.. MR. KNIGHT WOULD LIKE TO PLAN A STREET PARTY ON THAT HALLOWEEN EVENING.
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILMAN CRAIG AND DULY CARRIED TO APPROVE THE CLOSURE OF MAIN STREET FROM 5TH STREET TO ALLEY FROM 7:00 P.M. – 12:00 A.M.
AYES 6 NAYS 0
UTILITIES
UTILITIES MANAGER, BILL OSBORNE, GAVE THE FOLLOWING REPORT:
* EAGLE CREEK PROJECT TO BE AWARDED THIS WEEK.
*ARRA PROJECT WILL BE READY TO BID IN DECEMBER.
CCCDC
JOAN MOORE, CCCDC CORRDINATOR, GAVE THE FOLLOWING REPORT:
* WAITING TO HEAR RESULTS ON SEVERAL GRANT APPLICATIONS.
* NEW CCCDC/CHAMBER ADMINISTRATIVE ASSISTANT IS MRS.
BRET REESE CALHOUN.
POLICE DEPARTMENT
POLICE CHIEF, MICHAEL WILLHOITE GAVE THE FOLLOWING REPORT:
* TRICK-OR-TREAT SCHEDULED FOR 10/29 FROM 6-8 P.M.
* HAS DESTROYED 14,481 PILLS, 49 ozs OF LIQUID, AND SEVERAL
SPRAYS SINCE THE START OF PHARMACEUTICAL RECOVERY.
FIRE DEPARTMENT
FIRE CHIEF, RANDY THARP, ADVISED COUNCIL THE PUMPER PASSED THE TEST.
CHIEF THARP ALSO ADVISED THE AMERICAN LaFRANCE IS BROKEN DOWN. THERE IS A PROBLEM WITH THE PRESSURE RELEASE VALVE. HE IS HAVING PROBLEMS FINDING PARTS. IF HE HAS TO REPLACE THE VALVE IT WILL COST $1,700. CHIEF THARP TOLD COUNCIL THE NEED TO REPLACE THIS TRUCK WOULD BE COMING IN THE NEXT FEW YEARS.
BUILDING INSPECTOR
BUILDING INSPECTOR, JOHN WELCH, ADVISED HE WOULD BE POSTING A NOTICE TO TEAR DOWN AN ACCESSORY BUILDING ON THE GOSPEL BAPTIST CHURCH’S PROPERTY ON CLAY STREET. MR. WELCH SAID HE HAS TRIED TO FIND THE OWNERS BUT HAVE HAD NO LUCK.
COUNCILMAN GORDON ASKED JOHN IF HE NEEDED APPROVAL TO MOW 512 MEADE STREET AND 906 6TH STREET. MR. WELCH SAID THE PROPERTIES DO NEED ATTENTION AND HE HAS HAD NO LUCK CONTACTING THE OWNERS.
NUISANCE ABATEMENT: 512 MEADE STREET AND 906 6TH ST
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILWOMAN GROBMYER AND DULY CARRIED TO AUTHORIZE UP TO $175 TO ABATE 512 MEADE STREET AND 906 6TH ST.
AYES 6 NAYS 0
THE DECISION WAS MADE BY COUNCIL TO ADD A NEW LINE ITEM OF $1,000 TO BUILDING INSPECTOR’S BUDGET DURING THE NEXT BUDGET FOR NUISANCE ABATEMENT.
CLERK-TREASURER
ASSISTANT CITY CLERK, SUSIE MCGEE, HANDED OUT A LETTER FROM CLERK-TREASURER, BECKY PYLES, CONCERNING THE DRAFT OF THE UPDATED PERSONNEL POLICY AND PROCEDURE HANDBOOK.
IN THE LETTER MS. PYLES ASKS COUNCIL TO LOOK OVER ALL THE UPDATES NOTED IN THE FRONT OF THE BOOK, BY PAUL COMBS AND ASSOCIATES.
THERE WILL BE SEVERAL NEW ORDINANCES ON THE DRUG FREE POLICY AT THE OCTOBER 26TH COUNCIL MEETING AND THEN THEN THE BOOK NEEDS TO BE APPROVED BY COUNCIL FOR CODIFICATION. WE WILL ALSO RECEIVE THE BOOK IN ELECTRONIC FORM.
MAIN STREET
MAIN STREET DIRECTOR, SAM BURGESS, CALLED ATTENTION TO AN INVITATION FROM THE KENTUCKY HERITAGE COUNCIL FOR THE KENTUCKY MAIN STREET AWARDS CEREMONY. THE CEREMONY WILL BE HELD AT THE HISTORIC GRANT THEATRE IN FRANKFORT ON OCTOBER 21ST AT 7:30 P.M.
MR. BURGESS SAID HE HAD SUBMITTED A NOMINATION FOR EACH OF THE FOUR CATEGORIES FOR THE INAUGUAL KENTUCKY MAIN STREET PROGRAM AWARDS CEREMONY. HE AND THE MAYOR HAVE BEEN NOTIFIED THE CITY IS A FINALIST IN ON OF THE FOUR CATEGORIES FOR THE FREE WI-FI PROJECT.
MR. BURGESS ASKED COUNCIL TO PLEASE PLAN TO ATTEND IF POSSIBLE BECAUSE SHOULD THE CITY WIN AND NO ONE FROM THE CITY IS IN ATTENDANCE THAT WOULD BE AN EMBARRASSING MOMENT.
APPROVAL OF ACCOUNTS PAID/PAYABLE THROUGH 9/15/09
THE MOTION WAS MADE BY COUNCILMAN CRAIG AND SECONDED BY COUNCILWOMAN GROBMYER AND DULY CARRIED TO APPROVE THE ACCOUNTS PAID/PAYABLE THROUGH 9/15/09.
AYES 6 NAYS 0
APPROVAL OF FINANCIAL REPORT
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILWOMAN McBURNEY AND DULY CARRIED TO APPROVE THE FINANCIAL REPORT.
AYES 6 NAYS 0
COMMENTS
COUNCILMAN RAKER ASKED JOHN IF HE HAD A CONTACT ON THE GOSPEL BAPTIST CHURCH? IF NOT, HE MAY KNOW SOMEONE WHO COULD HELP.
ATTORNEY NICHOLAS MARSH ADVISED COUNCIL, THE CCCDC AND CHAMBER
HAVE AGREED TO HELP REVISE THE EIP ORDINANCE. HE REMINDED COUNCIL
OF HE JOINT MEETING SET FOR OCTOBER 20TH AT 6:00 P.M., SECOND FLOOR OF
THE COURTHOUSE.
COUNCILMAN GORDON WOULD LIKE TO USE $2,500 OF THE SKATE PARK MONEY
TO MAKE IMPROVEMENTS AROUND THE AREA, SUCH AS TREES ETC.
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILMAN CRAIG AND DULY CARRIED TO APPROVE THE USE OF $2,500 OF THE SKATE PARK MONEY TO IMPROVE THE AREA.
AYES 6 NAYS 0
COUNCILWOMAN GROBMYER THANKED COUNCIL FOR THEIR SUPPORT THRU
THE EIP FUNDING FOR NEW WINDOWS AT THE MASTERSON HOUSE.
ADJOURNMENT
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILMAN CRAIG AND DULY CARRIED TO STAND IN ADJOURNMENT AT THE HOUR OF 8:33 P.M.
ATTEST:
__________________________________ _____________________________________
DWIGHT D. LOUDEN, MAYOR SUSIE MCGEE, ASST CITY CLERK