CITY OF CARROLLTON
COUNCIL MEETING
CITY HALL
NOVEMBER 09, 2009
7:00 P.M.
COUNCIL: MIKE GORDON
NANCY JO GROBMYER
TAMMY McBURNEY
DEAN MILLER JR
ADAM RAKER
ATTORNEY FOR CITY: NICHOLAS MARSH
POLICE CHIEF: MICHAEL WILLHOITE
FIRE CHIEF: RANDY THARP
PUBLIC WORKS SUPER: RONNIE KNIGHT
BUILDING INSPECTOR: JOHN WELCH
UTILITIES MANAGER: BILL OSBORNE
CCCDC: JOAN MOORE
MAIN STREET DIRECTOR: SAM BURGESS
PRESS:
NEWS DEMOCRAT/KRISTIN SHERRARD
ABSENT:
COUNCIL: KEVIN CRAIG
TEEN COUNCIL MEMBERS: ANGELA R. WOODS
WILLIAM C. YAGER
CALL TO ORDER
THE MEETING WAS CALLED TO ORDER AT THE HOUR OF 7:00 P.M. BY MAYOR LOUDEN. MAYOR LOUDEN OFFERED AN INVOCATION, FOLLOWED WITH THE PLEDGE OF ALLEGIANCE.
APPROVAL OF MINUTES: REGULAR MEETING: OCTOBER 26, 2009
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILWOMAN GROBMYER AND DULY CARRIED TO APPROVE THE MINUTES AS PRESENTED.
AYES 5 NAYS 0
1ST READING: ORDINANCE #09-28: AMEND SECTION III: CONDITIONS OF EMPLOYMENT: DELETING APPENDIX C “DRUG-FREE WORKPLACE POLICY
THE MOTION WAS MADE BY COUNCILMAN MILLER AND SECONDED BY COUNCILMAN RAKER AND DULY CARRIED TO HAVE THE FIRST READING OF ORDINANCE #09-28.
AYES 5 NAYS 0
THE FIRST READING OF ORDINANCE #09-28 WAS READ BY ATTORNEY NICHOLAS MARSH.
1ST READING: ORDINANCE #09-29: AMEND SECTION III: CONDITIONS OF EMPLOYMENT: DRUG AND ALCOHOL TESTING POLICY (CDL EMPLOYEES ONLY) APPENDIX C
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILWOMAN McBURNEY AND DULY CARRIED TO HAVE THE FIRST READING OF ORDINANCE #09-29.
AYES 5 NAYS 0
THE FIRST READING OF ORDINANCE #09-29 WAS READ BY ATTORNEY NICHOLAS MARSH.
1ST READING: ORDINANCE #09-30: AMEND SECTION II: CONDITIONS OF EMPLOYMENT: ADDING “CERTIFIED DRUG-FREE WORKPLACE POLICY (ALL EMPLOYEES) APPENDIX D
THE MOTION WAS MADE BY COUNCILWOMAN GROBMYER AND SECONDED BY COUNCILMAN MILLER AND DULY CARRIED TO HAVE THE FIRST READING OF ORDINANCE #09-30.
AYES 5 NAYS 0
THE FIRST READING OF ORDINANCE #09-30 WAS READ BY ATTORNEY NICHOLAS MARSH.
1ST READING: ORDINANCE #09-31: EMPLOYEE POLICIES AND PROCEDURES HANDBOOK UPDATE ACCEPTANCE
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILWOMAN McBURNEY AND DULY CARRIED TO HAVE THE FIRST READING OF ORDINANCE #09-31.
AYES 5 NAYS 0
THE FIRST READING OF ORDINANCE #09-31 WAS READ BY ATTORNEY NICHOLAS MARSH.
1ST READING: ORDINANCE #09-32: AMEND AUTHORIZED POSITIONS AND ASSIGNED GRADE: ADDING “PART-TIME CODE ENFORCEMENT OFFICER”
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILMAN MILLER AND DULY CARRIED TO HAVE THE FIRST READING OF ORDINANCE #09-32.
AYES 5 NAYS 0
THE FIRST READING OF ORDINANCE #09-32 WAS READ BY ATTORNEY NICHOLAS MARSH.
1ST READING: ORDINANCE #09-33: AMEND POSITION DESCRIPTIONS: ADDING
“PART-TIME CODE ENFORCEMENT OFFICER” JOB DESCRIPTION
THE MOTION WAS MADE BY COUNCILWOMAN GROBMYER AND SECONDED BY COUNCILMAN RAKER AND DULY CARRIED TO HAVE THE FIRST READING OF ORDINANCE #09-33.
AYES 5 NAYS 0
THE FIRST READING OF ORDINANCE #09-33 WAS READ BY ATTORNEY NICHOLAS MARSH.
1ST READING: ORDINANCE #09-34: AMEND SECTION VI: BENEFITS: INSURANCE TO BE PAID FOR EMPLOYEES AND CITY MAY CHARGE FOR SPOUSE/FAMILY COVERAGE
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILWOMAN McBURNEY AND DULY CARRIED TO HAVE THE FIRST READING OF ORDINANCE #09-34.
AYES 5 NAYS 0
THE FIRST READING OF ORDINANCE #09-34 WAS READ BY ATTORNEY NICHOLAS MARSH.
DISCUSSION: HEALTH INSURANCE POTENTIAL CHANGES
IF THE CITY/UTILITIES OFFERS A FLEXIBLE SPENDING ACCOUNT IT WOULD START ON JANUARY 1ST. THE COSTS TO OFFER THIS WILL BE CHECKED OUT AND REPORTED AT THE NEXT COUNCIL MEETING.
THE MAYOR CHECKED CHANGING OUR ENROLLMENT DATE TO JANUARY BUT THE COST WAS 6% ADDITIONAL PREMIUMS TO ADD FROM AUGUST 1ST TO DECEMBER 31ST OF 2010. THIS IS TOO COSTLY, SO THE ENROLLMENT DATE WILL STAY AUGUST 1ST.
RESOLUTION #R09-19: AUTHORIZE MAYOR TO SIGN INTERLOCAL AGREEMENT WITH GALLATIN COUNTY TO PROVIDE SANITARY SERVICES
RESOLUTION #R09-19, AUTHORIZING THE MAYOR TO SIGN AN INTERLOCAL AGREEMENT WITH GALLATIN COUNTY TO PROVIDE SANITARY SERVICES, WAS READ BY ATTORNEY NICHOLAS MARSH.
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILWOMAN McBURNEY AND DULY CARRIED TO APPROVE RESOLUTION #R09-19.
AYES 5 NAYS 0
DEPARTMENT REPORTS
PUBLIC WORKS
PUBLIC WORKS SUPERVISOR, RONNIE KNIGHT REPORTED THE FOLLOWING:
* RUNNING THE LEAF MACHINE DAILY
* BLACKTOPPING HAS BEEN COMPLETED FOR THIS YEAR
* AFTER INSTALLING A LID ON THE DRAIN, THE 4TH STREET PARKING
LOT WILL BE READY.
UTILITIES
UTILITIES MANAGER, BILL OSBORNE REPORTED THE FOLLOWING:
* AWARDED THE EAGLE CREEK PROJECT. WORK TO START IN
10 DAYS
* SEWER LINE BREAK AT HWY 36 AND RAILROAD TRACKS IN
INDIAN HILLS SUBDIVISION.
CCCDC
JOAN MOORE, CCCDC COORDINATOR, REPORTED THE FOLLOWING:
* RECEIVED 2 GRANTS LAST MONTH:
1. HOMELAND SECURITY- $25,222- FOR MOBILE DATA COMPUTERS
FOR CITY POLICE AND COUNTY SHERIFF’S DEPARTMENTS
2. COMMERCIAL MOBILE RADIO SERVICE - $22,580 –
FOR NEW VOICE DATA RECORDER FOR E911 DEPARTMENT.
MS. MOORE ALSO ADVISED THE MAYOR AND COUNCIL OF A NEW SERVICE AT THE CCCDC OFFICE ON A MONTHLY BASIS. CASSANDRA COLLINS, DIRECTOR OF THE NKU INNOVATION CENTER, WILL BE OFFERING HER SERVICES TO ANSWER ANY BUSINESS RELATED QUESTIONS AND HELP WITH THE STEPS OF STARTING A NEW BUSINESS. SHE COUNSELED THREE INDIVIDUALS IN OCTOBER. SHE IS SCHEDULED TO BE AT THE CCCDC OFFICE ON NOVEMBER 24TH FROM 8:30 TO 3:00.
POLICE DEPARTMENT
CHIEF MIKE WILLHOITE REPORTED THE FOLLOWING:
* 9TH ANNUAL SHOP-WITH-COP EVENT SCHEDULED FOR DEC. 17TH.
FIRE DEPARTMENT
FIRE CHIEF RANDY THARP REPORTED THE FOLLOWING:
* THERE WERE ZERO FIRE RUNS IN OCTOBER. IN THE LAST 20 YEARS
THERE HAS NEVER BEEN A MONTH WITHOUT A FIRE RUN.
* START INTERVIEW PROCESS ON THURSDAY FOR NEW EMPLOYEE
BUILDING INSPECTOR
COUNCILMAN GORDON NOTED THAT ON THE CODE VIOLATIONS REPORT,
46% WERE FOR ABANDONED / UN-TITLED VEHICLES.
COUNCILMAN GORDON QUESTIONED WHY THE REPORT FOR VIOLATIONS DID
NOT SHOW THE ACCRUING FINES.
CLERK-TREASURER
CLERK-TREASURER, BECKY PYLES, REPORTED THE FOLLOWING:
* COLLECTED 85 ½ % OF TOTAL 2009 PROPERTY TAXES DUE AS
OPPOSED TO 87.3% LAST YEAR.
* FRIDAY, DEC. 18TH WILL BE EMPLOYEE RECOGNITION
& ANNUAL PITCH-IN DINNER.
MAIN STREET
SAM BURGESS, MAIN STREET DIRECTOR, REPORTED THE FOLLOWING:
* “A CHRISTMAS CARROLL” IS SCHEDULED ON DEC. 5TH
FROM 11:00 TO 3:00 P.M. – CHAMBER TO OVERSEE PARADE
* “ANOTHER REASON TO BE THANKFUL” IS SCHEDULED
ON NOV. 21ST
* DEC. 21ST IS DEADLINE FOR APPLICATION FOR $20,000 RENAISSANCE ON MAIN GRANT. MR. BURGESS SUGGESTS
“MARKET ANALYSIS” FOR CARROLLTON TO BE UPDATED .
CITY MUST PASS A RESOLUTION AUTHORIZING MAYOR TO
SIGN ALL NECESSARY DOCUMENTS TO APPLY.
RESOLUTION # R09-20: AUTHORIZE MAYOR TO EXECUTE ANY AND ALL DOCUMENTS TO APPLY FOR “MARKET ANALYSIS” GRANT FROM RENAISSANCE ON MAIN.
RESOLUTION #09-20, AUTHORIZING THE MAYOR TO EXECUTE ANY AND ALL DOCUMENTS TO APPLY FOR THE RENAISSANCE ON MAIN GRANT FOR MARKET ANALYSIS, WAS READ BY ATTORNEY NICHOLAS MARSH.
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILWOMAN McBURNEY AND DULY CARRIED TO ACCEPT THE RESOLUTION AS READ.
AYES 5 NAYS 0
EXECUTIVE SESSION: PENDING LITIGATION & PROPERTY ACQUISITION
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILMAN MILLER AND DULY CARRIED TO ENTER INTO EXECUTIVE SESSION AT THE HOUR OF 8:12 P.M.
AYES 5 NAYS 0
COUNCILMAN MILLER LEFT THE MEETING AT 9:00 P.M.
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILMAN RAKER AND DULY CARRIED TO RETURN FROM EXECUTIVE SESSION AT THE HOUR OF 9:15 P.M.
AYES 4 NAYS 0
NO ACTION TAKEN AT THIS TIME
MAYOR’S REPORTS
MAYOR LOUDEN REMINDED EVERYONE THAT WEDNESDAY, NOVEMBER 11TH IS VETERANS DAY.
APPROVAL OF ACCOUNTS PAID/PAYABLE THRU 11/10/09
THE MOTION WAS MADE BY COUNCILWOMAN GROBMYER AND SECONDED BY COUNCILMAN RAKER AND DULY CARRIED TO APPROVE THE ACCOUNTS PAID/PAYABLE THRU 11/10/09.
AYES 4 NAYS 0
APPROVAL OF FINANCIAL REPORT
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILWOMAN McBURNEY AND DULY CARRIED TO APPROVE THE FINANCIAL REPORT AS PRESENTED.
AYES 4 NAYS 0
ADJOURNMENT
THE MOTION WAS MADE BY COUNCILMAN GORDON AND SECONDED BY COUNCILWOMAN McBURNEY AND DULY CARRIED TO STAND IN ADJOURNMENT AT THE HOUR OF 9:20 P.M.
AYES 4 NAYS 0
ATTEST:
___________________________________ ______________________________________
DWIGHT D. LOUDEN, MAYOR BECKY H. PYLES, CLERK-TREAS.