CITY OF CARROLLTON
COUNCIL MEETING
CITY HALL
JUNE 9, 2008
7:00 P.M.
COUNCIL: CHRISTEN BROCK
MIKE GORDON
NANCY JO GROBMYER
DAVID WILHOITE
DEAN MILLER JR
CLERK/TREASURER: BECKY H. PYLES
POLICE CHIEF: MICHAEL WILLHOITE
FIRE CHIEF: RANDY THARP
PUBLIC WORKS SUPER: RONNIE KNIGHT
UTILITIES MANAGER: BILL OSBORNE
BUILDING INSPECTOR: JOHN WELCH
CCCDC: JOAN MOORE
MAIN STREET DIRECTOR: SAM BURGESS
PRESS: MADISON COURIER/SARA DENHART
NEWS DEMOCRAT/PHYLLIS MCLAUGHLIN
ABSENT: COUNCIL: KEVIN CRAIG
ATTORNEY: NICK MARSH
TEEN COUNCIL: CHRISTIN STOOPS
TEEN COUNCIL: KORY BROCIOUS
CALL TO ORDER
THE MEETING WAS CALLED TO ORDER AT THE HOUR OF 7:00 P.M. BY MAYOR LOUDEN. MAYOR LOUDEN OFFERED AN INVOCATION, FOLLOWED WITH THE PLEDGE OF ALLEGIANCE.
PRESENTATIONS
MAYOR LOUDEN PRESENTED PLAQUES TO PLANNING & ZONING MEMBERS WHO RECENTLY RESIGNED.
-BOB YOUNG: SERVED FROM JUNE 11, 2003 TO MAY 5, 2008
-RICHARD KATES: SERVED FROM SEPT. 10, 2003 TO FEB. 5, 2008
THE OTHER THREE MEMBERS: MARY FRANCES MEFFORD, SANDY MAY, AND JEFF FREMIN, WERE NOT IN ATTENDANCE.
RESIGNATION
COUNCILMAN DAVID WILHOITE ANNOUNCED HIS RESIGNATION AS COUNCIL MEMBER. MR. WILHOITE WILL BE ACTING CARROLL COUNTY CORONER, FILLING THE VACANCY OF JIMMY DUNN, AND WILL RUN IN THE GENERAL ELECTION FOR THE POSITION THIS FALL.
APPROVAL OF MINUTES: REGULAR MEETING ON MAY 12TH AND SPECIAL MEETING ON MAY 30TH, 2008
IT WAS MOVED BY MR. GORDON AND SECONDED BY MS. BROCK AND DULY CARRIED TO APPROVE THE MINUTES OF THE REGULAR MEETING ON MAY 12, 2008 AND THE SPECIAL MEETING ON MAY 30, 2008.
AYES 4 NAYS 0
2ND READING: ORDINANCE #08-07: WATER RATE INCREASE
MAYOR LOUDEN READ ORDINANCE #08-07, SETTING THE WATER RATE INCREASE.
IT WAS MOVED BY MS. BROCK AND SECONDED BY MS. GROBMYER AND DULY CARRIED TO APPROVE THE SECOND READING OF ORDINANCE #08-07 INCREASING THE WATER RATES.
AYES 4 NAYS 0
1ST READING: ORDINANCE #08-08: SALARY SCALE AMENDMENT
IT WAS MOVED BY MR. GORDON AND SECONDED BY MR. MILLER TO HAVE THE FIRST READING OF ORDINANCE #08-08 AMENDING THE SALARY SCALE BY 4%.
AYES 4 NAYS 0
MAYOR LOUDEN READ ORDINANCE #08-08 AMENDING THE SALARY SCALE.
RESOLUTION #R08-01: AUTHORIZE MAYOR TO ENTER CONTRACT FOR FY 2008-2008 MUNICIPAL STREET AID
RESOLUTION #R08-01, AUTHORIZING MAYOR TO ENTER FY 2008-2009 MUNICIPAL STREET AID CONTRACT, WAS READ BY MAYOR LOUDEN.
IT WAS MOVED BY MR. MILLER AND SECONDED BY MS. GROBMYER AND DULY CARRIED TO APPROVE RESOLUTION #R08-01 AS READ.
AYES 4 NAYS 0
RESOLUTION #R08-02: AUTHORIZE MAYOR TO ENTER CONTRACT WITH CARROLL COUNTY PVA FOR 2008 TAX BILLS
RESOLUTION #R08-02, AUTHORIZING MAYOR TO ENTER CONTRACT WITH CARROLL COUNTY PVA FOR 2008 TAX BILL ASSESSMENT AND PRINTING OF TAX BILLS, WAS READ BY MAYOR LOUDEN.
IT WAS MOVED BY MR. GORDON AND SECONDED BY MS. BROCK AND DULY CARRIED TO APPROVE RESOLUTION #R08-02 AS READ.
AYES 4 NAYS 0
RESOLUTION #R08-03: AUTHORIZE MAYOR TO ENTER CONTRACT WITH RAISOR, ZAPP AND WOODS FOR 2007-2008 AUDIT
MAYOR LOUDEN READ RESOLUTION #R08-03 AUTHORIZING MAYOR TO ENTER CONTRACT WITH RAISOR, ZAPP AND WOODS FOR 2007-2008 AUDIT.
IT WAS MOVED BY MS. GROBMYER AND SECONDED BY MR. MILLER AND DULY CARRIED TO APPROVE RESOLUTION #R08-03 AS READ.
AYES 4 NAYS 0
RESOLUTION #R08-04: AUTHORIZE MAYOR TO ENTER CONTRACT WITH STITES & HARBISON, PLLC
MAYOR LOUDEN READ RESOLUTION #R08-04 AUTHORIZING MAYOR TO ENTER CONTRACT WITH STITES & HARBISON, PLLC FOR THE PURPOSE OF REPRESENTING THE CITY AGAINST GARY LEE BOND IN A BANKRUPTCY CASE. MR. BOND, WHO OWES CITY PROPERTY TAXES, HAS MOVED TO INDIANA AND ATTORNEY FOR THE CITY, NICK MARSH, DOES NOT HAVE LICENSE TO PRACTICE IN INDIANA.
IT WAS MOVED BY MR. MILLER AND SECONDED BY MS. BROCK AND DULY CARRIED TO APPROVE RESOLUTION #R08-04 AS READ.
AYES 4 NAYS 0
DEPARTMENT REPORTS
TEEN COUNCIL:
SINCE TEEN COUNCIL MEMBERS WERE ABSENT, MAYOR LOUDEN REPORTED THAT TEEN COUNCIL MEMBER, CHRISTIN STOOPS, WON THIRD RUNNER-UP IN THE CARROLL COUNTY FAIR PAGEANT.
PUBLIC WORKS:
RON KNIGHT, PUBLIC WORKS SUPERVISOR, REPORTED ON THE FOLLOWING:
-6TH STREET LOT CLEAN-UP NEARING COMPLETION
-5TH & POLK STREET LOT TO BE COMPLETED
-WORKING ON STORM DRAIN ON BOYLEN DRIVE
-WORKING ON STORM DRAIN ON 3RD STREET
-WILL PAVE THE UTILITY CUT ON GILLOCK NEXT WEEK
MR. KNIGHT PRESENTED A PAVING LIST FOR COUNCIL TO PRIORITIZE. MR. KNIGHT WILL OBTAIN QUOTES ON THE LIST AND FOR THE NEW PARKING LOT PLANNED FOR 4TH STREET WHERE THE CITY TORE DOWN THE BUILDING.
UTILITIES:
BILL OSBORNE, UTILITIES MANAGER, REPORTED ON THE FOLLOWING:
-WORKING ON MILTON GAS LINE UPGRADING THE STEEL LINES
-SEVERAL NEW SERVICES ON THE OWENTON GAS LINE
-WILL BE REPLACING 1,000 FEET OF 6" LINE DUE TO THE SLIDE ON HWY 36 WITH HOPES THE STATE TO REIMBURSE THE COST
C.C.C.D.C.:
JOAN MOORE, CCCDC DIRECTOR, REPORTED THE HEALTH COMMUNITY ASSESSMENT RESULTS WERE PRESENTED THIS MORNING. ONE OF THE NEGATIVES WAS THE LACK OF COMMUNITY PARTNERSHIPS AND USE OF DATA. AS A RESULT, THERE WILL BE A MEETING ON JUNE 23 AT NOON AT THE RIVER HILL WINERY TO WORK ON A "RESOURCE DIRECTORY."
POLICE DEPARTMENT:
MIKE WILLHOITE, POLICE CHIEF, REPORTED THE MONTHLY ACTIVITY REPORTS WERE RUNNING NORMAL.
MR. WILLHOITE NOTED THE CITY POLICE DEPARTMENT IS HELPING WITH SECURITY AT THE CARROLL COUNTY FAIR, AS PER REQUEST OF JUDGE TOMLINSON.
FIRE DEPARTMENT:
RANDY THARP, FIRE CHIEF, REPORTED THE WHAS CRUSADE FOR CHILDREN FUND COLLECTION WAS $8,500 WITH $5,100 FROM THE GOLF SCRAMBLE.
BUILDING INSPECTOR:
BUILDING INSPECTOR JOHN WELCH REPORTED THREE NEW MEMBERS HAVE BEEN APPOINTED TO THE PLANNING AND ZONING COMMISSION. THE REQUIRED 8 HOURS TRAINING, AS PER HB 55, WILL BE PRESENTED BY ATTORNEY NICK MARSH ON JULY 11TH AT CITY HALL.
MR. WELCH REPORTED HE HAD BEEN APPROACHED BY AT&T LOOKING TO PLACE A 75' TO 200' MONOPOLE CELL TOWER SOMEWHERE CLOSE TO C.C.H.S.
MAYOR LOUDEN REPORTED HE HAD MET WITH THE POLICE DEPARTMENT AND THEY WILL BE HELPING WITH CODE ENFORCEMENT.
CLERK-TREASURER:
CITY CLERK-TREASURER, BECKY H. PYLES, PRESENTED A REQUEST FOR THE USE OF POINT PARK ON JUNE 21ST FOR A CLEAN WATER CAMPAIGN. SAM BURGESS, MAIN STREET DIRECTOR, REPORTED IT HAD BEEN CANCELLED DUE TO LACK OF VOLUNTEERS.
MS. PYLES PRESENTED THE BUDGET BOOKS FOR FY 2008-2009.
MAIN STREET:
SAM BURGESS, MAIN STREET DIRECTOR, REPORTED THE FIRST "FIRST FRIDAY" ON JUNE 6TH WENT VERY WELL. THE FARMERS MARKET VENDORS WERE VERY PLEASED WITH THE TURNOUT.
MR. BURGESS REPORTED THERE WILL BE AN "OPEN HOUSE" ON JUNE 29TH FROM 2 P.M. TO 4 P.M. THEY WILL BE SHOWCASING THE DOWNTOWN LIVING SPACES.
EXECUTIVE SESSION: NEW COUNCIL MEMBER
AT THE HOUR OF 7:40 P.M., IT WAS MOVED BY MR. GORDON AND SECONDED BY MR. MILLER AND DULY CARRIED TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING APPOINTING A NEW COUNCIL MEMBER TO REPLACE MR. WILHOITE.
AYES 4 NAYS 0
AT THE HOUR OF 8:05 P.M., IT WAS MOVED BY MR. GORDON AND SECONDED BY MR. MILLER AND DULY CARRIED TO RETURN FROM EXECUTIVE SESSION.
AYES 4 NAYS 0
MAYOR LOUDEN REPORTED THERE WAS NO DECISION MADE AT THIS TIME.
MAYOR'S REPORTS:
MAYOR LOUDEN PRESENTED A PRINT-OUT FROM RON CROUCH ON THE 2008 DEMOGRAPHICS OF CARROLLTON.
APPROVAL OF ACCOUNTS PAID/PAYABLE
IT WAS MOVED BY MR. MILLER AND SECONDED BY MS. GROBMYER AND DULY CARRIED TO APPROVE THE ACCOUNTS PAID/PAYABLE THROUGH JUNE 10, 2008.
AYES 4 NAYS 0
APPROVAL OF FINANCIAL REPORT
IT WAS MOVED BY MR. GORDON AND SECONDED BY MS. BROCK AND DULY CARRIED TO APPROVE THE FINANCIAL REPORT AS PRESENTED.
AYES 4 NAYS 0
COMMENTS
COUNCIL CONGRATULATED DAVID WILHOITE ON BEING APPOINTED AS ACTING CARROLL COUNTY CORONER.
ADJOURNMENT
IT WAS MOVED BY MR. GORDON AND SECONDED BY MR. MILLER AND DULY CARRIED TO ADJOURN THE BOARD OF COUNCIL AT THE HOUR OF 8:07 P.M.
AYES 4 NAYS 0
ATTEST:
________________________________ _____________________________
DWIGHT D. LOUDEN, MAYOR BECKY H. PYLES, CLERK-TREAS.